Re: Content Team meetings

On Tue, Nov 22, 2011 at 8:29 AM, Evelyn Nuwagaba <***@***.***>wrote:

> Hello friends.
> I have just arrived home, had my worst traffic experience ever in Nairobi.
> I can not see anyone online. Can we log on so that we start?
>
> Evelyn.
>
> ------------------------------
> *From:* Kabissa Volunteering <***@***.***>
> *To:* Evelyn Nuwagaba <***@***.***>
> *Cc:* Aggie Kiio <***@***.***>; Tobias Eigen <***@***.***>
> *Sent:* Tuesday, 22 November 2011, 12:51
>
> *Subject:* Re: Content Team meetings
>
> Hi Evelyn,
>
> Thank you for taking that into account.
> Mwikali just told me that in fact power comes back at around 11 EAT... So
> for my evaluation with her is great, but I hope she will have internet at
> 19 EAT :).
>
> Tobias is sleeping now, as it is 4 44 am for him right now, I think. But
> don't worry, go ahead and try to make it happen. I am sure he will adjust.
> Even if he cannot make it, I think it is in line with his overall strategy
> of trying to transfer more work and responsibility to the volunteers. He
> can always listen to the recording and get in contact with you by e-mails.
> Tobias, please correct me if I am wrong in my assumptions.
>
> As for the recording: Tobias created an account called Kabissa Meetings.
> On my side, I have added it to my skype account, so I see it in the list of
> contacts. I clicked on add contact and Tobias accepted my request from his
> end - since the account is managed from his computer. However, he said that
> there shouldn't be the need to do these classical steps of adding contacts
> with this particualr account, but I am not sure how else it can work - this
> is why I suggest for you to search this contact on skype and to try to add
> it to the call. I will try to be on skype at 19h EAT and if it does not
> work, I will just add it myself to the call and then leave the call. When
> you hang up, the recording is sent to Tobias' computer. The trick is that
> Tobias' computer has to be turned on, so I hope that Tobias will check
> these e-mails until 1pm his time... If you encounter problems/electricity
> cuts and the connections fall, re-invite Kabissa meetings to the conference.
>
> I hope this all makes sense.
>
> Best,
> Diana
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
>
>
> On Tue, Nov 22, 2011 at 10:36 AM, Evelyn Nuwagaba <***@***.***>wrote:
>
> Hi,
> Just to correct, as the evaluation is happening with Mwikali, I decided to
> put the meeting earlier for her to be able to attend this then go ahead and
> have her evaluation. I hope it works well with you Mwikali. I will
> definately need help with the recording of the meeting. So please can you
> help me with that?
> Looking forward to the meeting since its just the 3 of us; Tobias, Mwikali
> and myself.
> So is 1900 EAT ok for Tobias, I have not yet heard from him and I am going
> out for another meeting so will not have access to my mails till later
> today.
>
> Thanks
> Evelyn.
>
> ------------------------------
> *From:* Kabissa Volunteering <***@***.***>
> *To:* Aggie Kiio <***@***.***>
> *Cc:* Evelyn Nuwagaba <***@***.***>; Tobias Eigen <
> ***@***.***>
> *Sent:* Tuesday, 22 November 2011, 12:32
> *Subject:* Re: Content Team meetings
>
> Hi Mwikali,
>
> I have seen the other thread and you say that the meeting was rescheduled
> for Wednesday, this was new (for me at least) and I got the feeling (maybe
> wrong) that for Evelyn this was not such a sure thing as you make it seem.
> Was there a coordination problem between the 2 of you, or it is just my
> wrong impression?
>
> Thanks!
>
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
>
>
> On Tue, Nov 22, 2011 at 10:12 AM, Aggie Kiio <***@***.***> wrote:
>
> Hello All,
>
> I had posted in the other thread that today might be tricky but I had not
> mentioned that the reason was my evaluation with Diana, but it is alright,
> if the meeting is today then it is fine I will simply keep updating
> members attending on my status here. I'm alright with Evelyn chairing...any
> support she needs will do my best to oblige.
>
> Regards,
>
> Mwikali
>
>
> On Tue, Nov 22, 2011 at 11:58 AM, Kabissa Volunteering <
> ***@***.***> wrote:
>
> oops, I didn't pay enough attention, Arthur is the one not attending, not
> Tobias. Sorry for that!!
>
> So you should be at least 3 :). Evelyn, don't feel 'intimidated' by
> Tobias' presence when chairing, even if you might think that he can chair
> better given his huge experience. Trust me, it will be fine and you will
> manage just great! :) (I had to say it :) )
>
> I am looking fwd for the recording!
>
> Cheers,
> Diana
>
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
>
>
> On Tue, Nov 22, 2011 at 9:55 AM, Kabissa Volunteering <
> ***@***.***> wrote:
>
> And as i said in my previous e-mail, please follow all the steps related
> to organizing the meeting, because even if it is a bit different than the
> usual meetings (it is on a Tuesday and it is on very short notice), it will
> give you more experience with organizing it.
>
> So even if you sent the e-mail to me, Tobias and Mwikali for 19h00 EAT,
> also post it on the group already, with the link to the created google
> document (which you can also improve by adding the necessary info - hour,
> who is chairing, additional points on agenda etc.). If Mwikali prefers
> another hour, she can reply directly to your group post. Like that we can
> also assess the new website features :).
>
> Good luck and let me know if you need any help with it!
>
> Cheers,
> Diana
>
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
>
>
> On Tue, Nov 22, 2011 at 9:51 AM, Kabissa Volunteering <
> ***@***.***> wrote:
>
> Hi Evelyn,
>
> Thank you for your prompt answer.
> As for your concerns, don't be worried, because you have the necessary
> experience so far in the team to chair the meeting. You already know which
> are the challenges, you only have to discuss some solutions.
>
> Concerning who will be present, it is going to be only you and Mwikali.
> Tobias already said he cannot attend and I cannot either, since I am
> leaving the office today at around 9 I think. Therefore it is important to
> record it. Given that you will be only two persons, it should be easier to
> coordinate and to make it happen today.
>
> I appreciate your efforts!
>
> Best,
> Diana
>
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
>
>
> On Tue, Nov 22, 2011 at 9:09 AM, Evelyn Nuwagaba <***@***.***>wrote:
>
> Dear all,
> Thanks for voicing out your concerns Diana.
> I am ready to have the meeting for today and I hope that Mwikali can be
> present. I was afraid to chair the meeting as still new and have only had
> one content team meeting which ended up as a chat on skype instead of voice
> so was not sure of how it all runs but I can take the challenge tonight.
>
> So is 1900EAT good for everyone?
>
> Best,
> Evelyn.
>
>
> ------------------------------
> *From:* Kabissa Volunteering <***@***.***>
> *To:* Mwikali <***@***.***>; Evelyn Nuwagaba <***@***.***>
>
> *Cc:* Tobias Eigen <***@***.***>
> *Sent:* Tuesday, 22 November 2011, 9:09
> *Subject:* Content Team meetings
>
> Hi girls,
>
> How are you?
> Following the weekly meetings situation, I came to realize that the
> content team has encountered a small problem and that the meeting wasn't
> held on Sunday, as it was supposed to. I have seen that there were some
> electricity cuts on Mwikali's end and some great rains on Evelyn's end and
> that you rescheduled it for today, Tuesday.
>
> Although we can understand all these issues, I wanted to underline that it
> is really important for the well functioning of Kabissa to follow the
> agreed rules, rules that have been working for the last 2 months or so.
> Although the meeting can exceptionally take place on another day than
> Sunday, it *has** *to take place. As far as I can see, no one between the
> 2 of you is taking care of the agenda and until now no hour has been
> decided and no chair. This leads me to the next question: which are the
> obstacles encountered by you in setting up this meeting? I can always help
> you with guidance or whatever you need.
>
> I can understand that both of you are pretty new in the team and that
> sometimes not having an already familiarized volunteer with you can pose
> some problems, but please try to keep up the pace.
>
> Suggestions:
> - read the KOP page regarding the meetings, as mentioned by Tobias in a
> previous e-mail (this should be done ASAP and is very important, as there
> have been changes since last month)
> - I suggest that Evelyn chairs the meeting today. If she likes it, accepts
> it and Mwikali accepts it too, she should be chairing it in the future as
> well (I was thinking to rotate between the 2 of you, but I think that
> stability and being constant is more important now).
>
> -> therefore Evelyn, please follow the steps and
> organize the meeting today. It should not pose a problem for the two of
> you, because you already knew you were going to reschedule it for yesterday
> or today (and yesterday is already gone). Even if it is on a short notice
> for the others, still post it on the group to announce it. And make sure
> you invite Kabissa Meetings in your call, because it is an important moment
> for Kabissa right now and I (as Tobias I guess) would like to listen to it
> afterwards.
>
> - As I have an evaluation with Mwikali today, I hope that you have the
> meeting before my evaluation with her, because, besides the fact that I
> cannot meet her as early as planned, the meeting might also bring up useful
> things for this evaluation.
>
> And as important, please react as soon as you can to this e-mail, if
> possible before 2pm (just a reply with your reaction, because the entire
> organization for the meeting you can do it until the hour of the meeting,
> to be decided by Evelyn).
>
> I hope this all makes sense and I really hope that you can support the
> running of the Content Team during these weeks. We are counting on you!
>
> Best regards,
> Diana
>
>
>
> Volunteer Coordinator
> Kabissa - Space for Change in Africa
> Website: http://kabissa.org | Email: ***@***.***
> Follow us on Twitter
> Follow us on Facebook
>
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